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Archived Research Office Backpages

News and Announcements

Announcement for CEHS Faculty  
The WVU Research Office has established a new deadline for the submission of proposals through the Office of Sponsored Programs. Effective July 15, 2015, all proposals to be reviewed and approved through OSP should be approved by deans or the senior associate vice-president for research (HSC proposals) and available for review by OSP five business days prior to sponsor-established deadlines. The complete policy is available at the    WVU Office of Sponsored Programs website. All faculty and staff preparing proposals for submission to external sponsors on or after July 15 should read the policy carefully. 

Research Office Newsletters

Volume 3 Number 1 - October 2014  Volume 3 Number 2 - December 2014  Volume 3 Number 3 - March 2015 
Volume 2 Number 1 - January-February, 2014  Volume 2 Number 2 - March, 2014  Volume 2 Number 3 - April 2014 
Volume 1 Number 1 - December 6, 2013  Volume 1 Number 2 - December, 2013 

Research and Development Grant Writing News

The CEHS Research Office subscribes to a monthly newsletter, produced by Academic Research Funding Strategies, LLC. The newsletter contains important information about writing grant proposals to various government funding agencies and private foundations, online resources for grant writing, updates from funding agencies, and links to webinars and new funding opportunities. For a copy of the newsletter, email the CEHS Associate Dean for Research at

Secondary Analysis Lab

Office Mission and Goals

The Research Office of the Associate Dean for Research and Graduate Studies will serve as the catalyst for identifying opportunities, facilitating interdisciplinary projects, and working with campus-wide initiatives related to CEHS faculty research and external funding efforts.

Primary Goals:

  • Developing the capacity of CEHS faculty and the college’s infrastructure to submit high quality, competitive proposals for external funding and, thereby, increase the number of proposals submitted by and awarded to CEHSfaculty;
  • Strengthening the research capacity and output of the College of Education and Human Services through establishment of a one-stop research support center to (a) better utilize undergraduate and graduate research assistants in faculty research, (b) increase the number of research publications in top tier professional journals, (c) increase research collaborations within the college and across campus, and (d) prepare graduate students as educational researchers;
  • Establishing an integrated, systematic approach to external funding for the College by working closely with faculty to produce timely, competitive proposals that fit the College’s mission and goals, and which are aligned with the professional skills and knowledge of the faculty—including identification of collaborative strengths such as STEM teacher preparation, mental health counseling or therapy with military veterans and family members, or improvement of literacy education—and broaden the participation and success of underrepresented groups in all levels of education and human services enterprises; and,

  • Facilitating the acknowledgement and utilization of CEHS expertise by working with other Associate Deans for Research across campus and with the Office of Sponsored Programs to integrate CEHS faculty into interdisciplinary, cross-campus, and multi-campus external funding endeavors.

Services Provided to Aid in Research

The CEHS Research Office provides grant-related services and information to faculty. These include, but are not limited to, the following:

Pre-Award Support

  • Meetings with the Associate Dean for Research to discuss research ideas and/or the Director of Development to identify potential funding sources.
  • Assistance in formulating a research project plan and transforming a research idea into a well-written proposal narrative.
  • Review of RFPs to ensure that the requested work falls within the broad mission of CEHS, and to verify that the University is eligible to submit a proposal. 

Proposal Preparation

Assistance in preparing funding agency and University proposal forms. Through this process, the CEHS Research Office will check all proposal documents to ensure they comply with RFP guidelines for submission, and we will help make any necessary changes.

Budget Preparation

  • Assistance with budget planning for a proposal, through the Expert Business Office (EBO), based on the project narrative and research design. This includes assistance in preparing a budget (the actual dollars!), writing a budget justification, and providing guidance on compliance with state and federal laws related to spending. The Expert Business Office can provide up to date information on salaries, benefits, health insurance, tuition rates, consulting standards, travel costs, and more – all necessary information for nearly any external grant proposal.
  • Help in planning for cost sharing to meet proposal requirements, including assisting with University forms for proof of cost sharing.
  • Assistance with completing all internal WVU proposal forms and attaining required signatures. 

Budget Forms

  • Grants Budget Assistance: Template Directions (PDF)
  • Example Budget (Excel File)
  • Budget Justification Template (Word File)
    • The budget justification provides a narrative that describes the costs and purposes of these costs, along with a brief description of how specific dollar amounts were determined. The budget justification also explains how project staff (e.g., senior researchers, consultants, graduate research assistants) will be utilized and gives a rationale for having staff members with different experience and experience on the project. (Copy and paste from the attached example, as needed.)

Essential Budget Items

  • Personnel: Prior to listing personnel on your grants, please check with to obtain current salary information.
  • Fringe Benefits (at appropriate rate)
  • Equipment
  • Supplies (expendable items such as paper, envelopes, pens, ink cartridges, etc.)
  • Travel (international and national should be listed separately) – Domestic per diem government rates – Current travel reimbursement rates
  • Other costs (photocopying, computer usage, rentals, hospitality, phone, long distance charges, printing, equipment UNDER $5,000, etc.) 


  • Consulting (cannot be WVU personnel)
  • Facilities Administration (F&A) – (indirect costs)

CEHS Salary Incentive Policy

View CEHS Salary Incentive Policy Document

CEHS Course Release Policy

Regarding buy-outs from externally funded grants

Any grant funds must equal at least 10 percent of the faculty member’s salary, plus fringe benefits, to buy out a single course.

The minimum CEHS course load is 1/1 (with rare exceptions). If a faculty member is on a 2/2 course load assignment, then a grant can buy out 1 course out of the 4. A second grant could buy out another course, resulting in a 1/1 course load. Any additional course buy-outs could be distributed to a co-PI within the college.

Therefore, even if a faculty member had multiple grants that could buy out all of their courses, such a situation would not be allowed. A preferable situation is for the faculty member who has a large grant will support one or more CEHS faculty members who are collaborators (co-PIs) on the grant(s), thereby reducing their colleagues’ course loads, e.g.: 
– PI: Buy out 1 course 
– Co-PI: Buy out 1 course

Faculty members are evaluated annual on teaching/research/service (see WVU “mother document”). Thus, faculty members must teach, at minimum 1/1, to fulfill their professional obligations.

Research and teaching are viewed as being reciprocal in nature; research should inform teaching; teaching should inform research. Thus, a faculty member who has grant-funded research should be teaching so that they can better prepare students to learn from the research, become researchers themselves etc.

Facilities and Administration Rates and Fringe Rates

View F&A Rates and Fringe benefits rates 

Post Award Support

The CEHS Research Office is committed to supporting faculty by administering funded projects. In this role, the CEHS Expert Business Office monitors project financial activities and compliance as established by Federal and State law, agency regulations, and University and College policies and procedures.

The post-award services provide include, but are not limited to, the following:

  • Budget monitoring, including authorizing appropriate expenditures for travel and purchasing, and assuring compliance with agency, University and College purchasing and travel policies.
  • Preparation and distribution of monthly budget sheet summaries that include up-to-date information regarding expenditures, encumbrances and remaining available balances.
  • Availability to conduct one-on-one meetings with the PI to discuss project status, expenditures, remaining budget, anticipated purchases, and planning for future budget expenditures.
  • Ensuring compliance with applicable contract and grant terms, Federal and State regulations and University policies and procedures.
  • Prompt processing of travel reimbursements, student stipends pending, and tuition waivers.
  • Management of project closeout; starting six months prior to the end of a project, the Expert Business Office will work with the PI to review expenditures, remaining budget, and planned purchases to assure that projects end on or under budget.

Other Documents and Forms

Internal Funding

  • CEHS Faculty Research Support Grants
  • WVU Faculty Grants
    • Academic Conference Grants
    • Community Engagement Grants
    • Travel/Development Grants
    • Research and Scholarship Advancement Grants

CEHS Faculty Research Support Grants

CEHS Research Office Grants

The Research Office will award up to five small grants for CEHS faculty members (1 per each department) in support of grant writing. These grants will be for the Summer term. Awardees will be determined on a competitive basis, as determined by quality of the proposal, relevance of the proposed project to the research objectives of the College, and likelihood of securing external funding. 

Program Evaluation and Research Center Grants

View more information about PERC Grants


More information on this topic coming soon! 

CEHS Travel and Professional Development Support Grants

The College provides limited funding to support faculty travel for research and to attend professional conferences—only when the individual is presenting his/her work.

View more information about travel and professional development grants

CEHS Faculty Travel and Professional Development Support Grants

The College provides limited funding to support faculty travel for research and to attend professional conferences—only when the individual is presenting his/her work. 

New for 2015-2016: an application for this support is no longer required. To request these funds, please refer to the following guidelines:

  • CEHS faculty research travel support in the amount of $1000 is now available to all CEHS faculty (tenured, tenure-track, clinical, research, and teaching faculty) who are presenting their work at a conference.
  • It is no longer necessary to submit an application to receive these funds. Instead these funds will be added to faculty members’ travel allotment in the department budget, and faculty can be reimbursed up to $1000 for travel that involves a presentation. Requests for funds should follow your department’s normal process.
  • The $1000 can only be used to support travel that involves a presentation.
  • Funds can not be carried over to the next fiscal year.

External Funding


National Institutes of Health/Mental Health/CHHD

National Science Foundation

PIVOT (grants database)

U.S. Department of Agriculture (USDA)

U.S. Department of Education

US Department of Labor

West Virginia Higher Education Policy Commission

Philanthropic Organizations and Foundations

Faculty members who apply for funding through any philanthropic foundation must consult with Amy Lutz, CEHS Director of Development, prior to submitting a proposal. Also, visit the WVU Foundation for additional funding information

Benedum Foundation

Ford Foundation

Foundation Center (grants database)

William T. Grant Foundation

William & Flora Hewlett Foundation

Lumina Foundation

Spencer Foundation

Faculty Mentoring Activities

The CEHS Research Office provides several programs and activities to support faculty members’ research and scholarly activities. Faculty members who are interested in participating should contact the  Associate Dean for Research.

Among the goals for the faculty mentoring programs are to:

  • assist new CEHS faculty members to become productive and successful researchers, scholars, and teachers
  • establish and sustain faculty members’ professional development
  • help new faculty members make a strong transition from graduate school to the professorship and WVU
  • provide opportunities for new faculty to develop professional relationships within the college
  • invite senior faculty to share their expertise in support of new faculty members. 
  • All new untenured, tenure-track faculty (at any stage) are invited to join these programs and may participate through the completion of their tenure year.

Tenure Track Discussion Groups

Discussion groups for all tenure track faculty members are organized based on common times when individuals are available. Typically, groups consist of 4-6 persons. The groups meet with the Associate Dean for Research for 2 hours once each month. The group meetings provide occasions for individuals to share their research – study ideas, data, manuscripts, feedback from journal reviewers/editors – and receive assistance and support from group participants. Periodically, meetings focus on tenure-and-promotion policies and processes, finding mentors, and other timely topics that are relevant to faculty members on the tenure track. 

Complete Your Manuscript Workshops

The CEHS Associate Dean for Research organizes and leads a full-day workshop for tenure-track faculty members that assists individuals in completing an in-progress manuscript or grant proposal for submission to a journal or funding agency. Faculty members are encouraged to apply to participate in these workshops – typically offered twice annually. Look for announcement for upcoming workshops. 

Writing Day

Writing Day provides an opportunity for faculty members to focus on writing for three uninterrupted hours each Friday morning. Participation in Writing Day is simple: Bring an idea for a manuscript or an in-progress manuscript to write or revise. Bring a laptop computer. Turn off cell phones and commit to three hours of writing. Gather with other faculty members for peer support (but take conversations out of the room to avoid disturbing others’ work). Coffee and tea compliments of the Dean’s Office.
Location: Room 700A, Allen Hall (Fall, 2014)
Time: 9 a.m. – noon
When: Every Friday (except holidays)

BrownBag Buzz: Research Support Workshops

Workshops are offered on a periodic basis to provide information, resources, and additional supports for faculty members. Some workshops are provided by the  WVU Office of Sponsored Programs. Topics include PIVOT database training, IRB protocol training, data management, and data analysis. 

Peer Reviews of Grant Proposals

Grant proposals to federal agencies (e.g., IES, NIH, NSF) can benefit from pre-submission reviews by scholars whose work has been funded by these agencies. Faculty members submitting grant proposals to federal agencies are invited to identify up to five such peer reviewers. The Dean’s Office will pay a peer reviewer $250 to read and provide feedback that will enable the faculty member to develop a highly competitive proposal. Potential reviewers should be identified at least one month prior to submission deadline to allow time for a review. Submit peer reviewer information to the Associate Dean for Research.

National Center for Faculty Development and Diversity

WVU is an institutional member of the NCFDD. The Center is an independent professional development, training, and mentoring community of over 40,000 graduate students, post-docs, and faculty members. NCFDD is dedicated to supporting academics in making successful transitions throughout their careers. The Center offers on-campus workshops professional development training intensive mentoring programs WVU faculty members can sign up to receive the weekly “Monday Motivator” newsletter from NCFDDwhich provides tips and strategies for successfully negotiating academic demands and responsibilities.

Boilerplate Descriptions

Your research proposals may require a description of the research environment at West Virginia University—both a brief, general description and the specific resources that you will be using in your proposed work.

Attached here are a series of “boilerplate” descriptions of the research environment at WVU, including research resources, diversity initiatives, and general information about the institution. Keep in mind that the research environment section of your grant proposal must be tailored to your individual project; therefore, you should include the boilerplate description of the College of Education and Human Services, as well as that for your home department.

These descriptions are available in .PDF and Word Document formats and can be copied, pasted, and edited to suit the specifics of your grant proposal.

WVU Institutional Data

Organizational Information

West Virginia University is a Research University (High Research Activity), as classified by the Carnegie Foundation for the Advancement of Teaching.

WVU is a public, land-grant institution founded in 1867.

WVU is accredited by the Higher Learning Commission of Colleges and Schools. Many WVU programs hold specialized accreditation.

The WVU Board of Governors is the governing body of WVU. The Higher Education Policy Commission in West Virginia is responsible for developing, establishing, and overseeing the implementation of a public policy agenda for the state’s four-year colleges and universities. James P. Clements is WVU’s 23rd president.

West Virginia University is an Equal Opportunity/Affirmative Action Institution.

Official Name:
West Virginia University

Address (OSP):
Office of Sponsored Programs, PO Box 6845, 886 Chestnut Ridge Road, Morgantown WV, 26506-6845

Date Established: 1867

Annual Sponsored Award Volume: $175,000,000.00

Number of Employees: __ FTE

W.V. Senators

Congressional Districts

WVU Research Facilities and Resources