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Background Check Information
and Procedures

Students are required by clinical agencies, including school counties and districts, to undergo a background check prior to student teaching or internship field experiences. Felony convictions and some serious misdemeanors may prevent participation in student teaching or internship placements. This could, in turn, prevent the completion of course requirements and completion of programs in the College of Education and Human Services that require such placements.

The West Virginia State Police has contracted with L-1 Enrollment Services (IdentoGO) to conduct the electronic scanning and submission of fingerprints for the CIB and FBI background checks.

Appointments  MUST be scheduled by calling 855-766-7746 or using the IdentoGO Enrollment Services web page at  http://www.identogo.com/

Students MUST bring a Driver’s License or state issued identification card with them to their appointment.

Information concerning fees for a state and federal background check service are available on the IdentoGO enrollment website.

IdentoGO will accept check, money order, credit card, or debit card.  CASH IS NOT ACCEPTED.

To see a current list of locations/addresses/times/etc. visit the  IdentoGO Enrollment website, click on WV on the map, then select “Browse Locations”.

NOTE: Keep your background check transaction receipt. You will need it when you apply for a student teaching permit.


West Virginia State Code

The West Virginia State Code states the following, concerning background checks:

§18A-3-10. Criminal history check of applicants for licensure by the state department of education.

Beginning the first day of January, two thousand two, any applicant for an initial license issued by the West Virginia department of education shall be fingerprinted by the West Virginia state police in accordance with state board policy in order to determine the applicant’s suitability for licensure. The fingerprints shall be analyzed by the state police for a state criminal history record check through the central abuse registry and then forwarded to the federal bureau of investigation for a national criminal history record check. Information contained in either the central abuse registry record or the federal bureau of investigation record may form the basis for the denial of a certificate for just cause. The applicant for initial certification pays for the cost of obtaining the central abuse registry record and the federal bureau of investigation record.

Upon written consent to the state department by the applicant and within ninety days of the state fingerprint analysis, the results of a state analysis may be provided to a county board with which the applicant is applying for employment without further cost to the applicant.

Information maintained by the state department or a county board which was obtained for the purpose of this section is exempt from the disclosure provisions of chapter twenty- nine-b of this code. Nothing in this section prohibits disclosure or publication of information in a statistical or other form which does not identify the individuals involved or provide personal information.

Therefore, undergraduate and graduate students, who consent, to having a criminal background check before beginning field/clinical courses will increase the likelihood of placement. Undergraduate and graduate students, who do not consent to a background check, must understand and acknowledge, that agency/agencies, county school system, or school district of placement (hereinafter referred to as the “Clinical Agency” or “Clinical Agencies”) may refuse to allow the student to participate in field/clinical experience. If the student is unable to participate in field/clinical experiences, the student will not be able to complete field/clinical course requirements, and, therefore, will not be able to meet requirements to complete the selected program.

To effectuate the necessary field/clinical experiences for undergraduate and graduate students within the College of Education and Human Services (hereinafter referred to as the “College”), the following procedures have been established:

  1. Upon admission to programs with clinical placement courses, and before the participation in field/clinical experiences, students will be directed to a third party provider of background checks to complete a criminal background check. Students are responsible for all fees associated with the background check, and for challenging or appealing any results that, in the student’s opinion, are inaccurate.
  2. Students will be asked by the background check provider to authorize disclosure of the results of the background check to any Clinical Agencies which require a background check prior to placement.
  3. The Clinical Agency, in its sole discretion, and upon its review of the background check results, may refuse to allow the student to participate in field/clinical experiences at the Clinical Agency.
  4. In the event that a particular Clinical Agency refuses to allow the student to participate in field/clinical experiences, the College will take steps to refer the student to another Clinical Agency; however, the College cannot guarantee that a placement will be made at another Clinical Agency.
  5. Students are advised to maintain a clean background absent of any criminal arrests or convictions. As necessary, students may be required by a Clinical Agency to have an updated background check performed. Furthermore, Clinical Agencies may require a student to immediately report any new arrests or convictions which occur during the pendency of a field/clinical experience.
  6. The College will not request, nor will it seek, any results of any background check to which a student agrees to under this procedure.
  7. The various Clinical Agencies may from, time to time, implement background check standards that are more or less burdensome; as such, officials within the College can never state to any degree of certainty the background check parameters of any given Clinical Agency. Nor will officials within the College speculate whether a Clinical Agency might refuse a particular student.